VigorBuy: How to Build a Seller Performance Dashboard
Leverage the VigorBuy Spreadsheet to create custom vendor rating systems for QC, accuracy, and customer service.
Why Track Seller Performance?
In the competitive world of e-commerce and sourcing, your suppliers are the backbone of your business. A structured Seller Performance Dashboard
The VigorBuy Spreadsheet
Building Your Dashboard: A Step-by-Step Guide
Step 1: Define Your Key Performance Indicators (KPIs)
Start by determining what matters most for your business. The VigorBuy methodology recommends these core categories:
- Quality Control (QC):
- Order Accuracy:
- Customer Service:
- Logistics & Timing:
- Cost & Value:
- Order Accuracy:
Step 2: Structure Your VigorBuy Spreadsheet
Create the following core sheets within your dashboard:
| Sheet Name | Purpose |
|---|---|
| Vendor List | Master list of all suppliers with contact info and general notes. |
| Order Log | Central log of all purchase orders with dates, amounts, and items. |
| Performance Data | Raw data entry for each order against your KPIs. |
| Scoring Dashboard | The main view with calculated scores, charts, and vendor rankings. |
Step 3: Create Your Custom Rating System
This is the heart of your dashboard. Assign weights and scoring scales.
Example Scoring Model:
- QC Score (Weight: 40%):
- Accuracy Score (Weight: 30%):
- Customer Service Score (Weight: 30%):
- Accuracy Score (Weight: 30%):
Use formulas in your Scoring Dashboard= (QC_Score * 0.4) + (Accuracy_Score * 0.3) + (Service_Score * 0.3)
Step 4: Input Data & Automate Calculations
After each order or quarterly review, input performance data into the Performance Data
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AVERAGEIF
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Step 5: Visualize with Charts and Conditional Formatting
Turn numbers into insights:
- Create Bar ChartsRadar Charts
- Use Conditional Formatting=8, Yellow for 6-7.9, Red for <6).
- Build a simple Vendor RankingRANK
VigorBuy Pro Tips
Start Simple
Begin with 3-5 key metrics. You can always add more complexity as your system matures.
Share & Collaborate
Use cloud-based spreadsheet features to share relevant portions with team members or even trustworthy suppliers to foster improvement.
Review Quarterly
Schedule regular reviews of the dashboard to make sourcing decisions, negotiate terms, or identify vendors needing support.
Conclusion
Building a Seller Performance DashboardVigorBuy Spreadsheet
Start building your dashboard today, and take control of your supply chain performance.