A Guide to Integrating Formulas for Totals, QC Dates, and Shipping Estimates
The Challenge of Manual Tracking
For agents and consolidators using PinguBuy, manually tracking dozens of orders from multiple suppliers is time-consuming and prone to error. Calculating order totals, Quality Control (QC) dates, and Estimated Time of Arrival (ETA) individually creates a chaotic workflow. The solution lies in transforming the standard PinguBuy spreadsheet
Building Your Automated Tracking Sheet
Start with a clear column structure: Order ID, Supplier, Item Price (¥), Domestic Shipping (¥), Quantity, QC Status, Order Date, QC Due Date, Estimated Shipping Date.
1. Automating Financial Totals
Create a Total Cost (¥)
Where B2 is Item Price, C2 is Domestic Shipping, and E2 is Quantity. Add a Grand Total
Assuming QC takes a fixed 3 business daysWORKDAY
Where G2 is the Order Date. This formula automatically excludes weekends. After QC, items are consolidated and shipped. To calculate the estimated ship date (adding 2 more business days after QC), nest the formula: For a Total ETA to your warehouse, add the carrier's transit days (e.g., 5 business days) to the estimated ship date:=((B2 + C2) * E2)
=SUM(F2:F100)
2. Calculating QC Completion Dates
=WORKDAY(G2, 3)
3. Projecting Estimated Shipping Times
=WORKDAY(WORKDAY(G2, 3), 2)
=WORKDAY(I2, 5)
Enhancing Oversight with Conditional Formatting
Use conditional formatting
Best Practices for Maintenance
- Data Validation:
- Absolute References:$$H$2) when referencing fixed fee cells in your formulas.
- Regular Updates:
- Separate Tabs: